Master Your Bar Inventory
and Connect Your Whole Team
Real-time stock tracking, employee scheduling, recipe library, barred persons management, and a free mobile app that keeps your entire team in sync — on and off the floor.
Find Your Organization
Enter your organization slug to access your dedicated portal.
Your Team, Always Connected
The TopShelf mobile app is free for every user. It syncs live with your web dashboard — schedule, stock, recipes, messages, and alerts always in your pocket.
Organization Feed
A shared social feed for your whole team. Post updates, photos, announcements, and low-stock alerts. Staff stay informed without needing group texts.
Instant Direct Messaging
Real-time 1-on-1 and group messaging built in. Coordinate coverage, ask questions, and communicate shift changes without leaving the app.
Schedule View & Shift Requests
Staff see their upcoming shifts at a glance. Request a shift swap directly from the app — routed through admin and coworker approval automatically.
Smart Alerts & Low Stock Notifications
Push notifications for low stock, schedule changes, approved swaps, order arrivals, and any organization message. Critical alerts surface immediately.
Recipe Library
Browse local and global drink recipes from the mobile app. Search by name or category — ingredients, instructions, glass type, and serving size all included.
Low stock on Tito's — down to 2 bottles
Weekend schedule is posted — check your shifts!
New ordering policy for craft beers starting Monday.
Schedule Built for Hospitality
A drag-and-drop graphical timeline that shows your entire team's week at a glance. Overnight shifts, recurring patterns, and real-time updates — with a full mobile view for staff.
Visual Timeline
See all shifts side-by-side across the week. Drag shifts to reassign — changes sync instantly.
Shift Swap Workflow
Staff request swaps in the mobile app. Admin approves, coworker confirms. No group texts needed.
Instant Notifications
Staff get push notifications the moment their schedule changes. No missed shifts.
Recurring Shifts
Set repeating schedules for weeks or months at once. Edit one, following, or all in the series.
Intelligence Built In
Three powerful upgrades that transform how you understand and manage your bar's performance.
AI-Powered Insights
Your inventory ranked by urgency. The AI surfaces what needs attention first — burn rate, days-until-empty, and usage patterns so your highest-velocity items are always visible.
- ▸CRITICAL / HIGH / HEALTHY priority tiers
- ▸Burn rate & days remaining per item
- ▸Sorted by most-used items first
- ▸One-click add to smart order
Shift Close & Cash Reconciliation
Every shift close is a complete financial snapshot. Bartenders submit cash, tips, and payouts — the system auto-calculates over/short and flags discrepancies.
- ▸Cash + credit card split tracking
- ▸Auto over/short calculation
- ▸Itemized payout types (tips, comps)
- ▸Admin backdated entry creation
Financial Dashboard
A live command center for your bar's money. Drill into revenue trends, tip patterns, payout breakdowns, and cash accuracy — by day, week, or month.
- ▸Revenue area chart (cash vs. credit)
- ▸Over/short bar chart by day
- ▸Per-employee performance table
- ▸7-day, monthly, and yearly views
Everything You Need to Run a Profitable Bar
A complete platform — web dashboard, mobile app, and team tools all in one.
AI Smart OrderingPro
Predictive algorithms analyze stock movement to generate automatic reorder suggestions, preventing over-ordering and stockouts.
Recipe LibraryFree
Local and global drink recipes in one place. Browse ingredients, instructions, glass type, and serving size — available on desktop and the mobile app.
Organization FeedFree
A team-wide social feed for announcements, photos, and updates. Every member sees the same picture, whether on desktop or mobile.
Direct MessagingFree
Built-in real-time chat for 1-on-1 and group conversations. Coordinate coverage and communicate shift changes without leaving TopShelf.
Graphical Scheduling
Drag-and-drop visual timeline scheduler. Overnight shifts, recurring patterns, and multi-view roster management built in.
Shift Swap Workflow
Staff request swaps in the mobile app. Routed through admin and coworker approval — fully automated, no back-and-forth texts.
Push NotificationsFree
Real-time push alerts for low stock, schedule changes, swap approvals, order arrivals, and all org messages. Always in the loop.
Order Tracking & Receiving
Place orders and track them from submission to delivery. Confirm received quantities item-by-item — inventory updates automatically.
Inventory Auditing
Physical inventory audits with automatic variance reporting. Catch over-pours, theft, and waste with pinpoint accuracy.
Product Archiving
Archive discontinued or seasonal products with one click. Archived items are hidden from inventory, reporting, and ordering — and can be restored anytime.
Barred Persons List
Maintain a searchable list of barred individuals with photos, aliases, and notes. Flag formal trespass orders to ensure front-of-house staff are always informed.
Data Backup & Restore
Automatic daily backups with point-in-time org restore. Recover from accidental changes without affecting other organizations.
Developer API & POS IntegrationPro
A full REST API with scoped API keys for POS systems, accounting software, and custom dashboards. Inventory, orders, audits, and recipes — all programmatically accessible.
Multi-Location & Station Mode
Manage multiple bars from one dashboard. Secure PIN-based login for bar terminals gives fast access on shared devices.
Simple, Transparent Pricing
No hidden fees. Free mobile app included. Cancel anytime.
Base Edition
- Unlimited Items & Users
- Multi-Location Support
- Employee Scheduling
- Recipe Library (Local & Global)
- Barred Persons List
- Data Backup & Restore
- Shift Close & Cash Reports
- Standard Support (48h)
Pro Edition
- Everything in Base
- AI Smart OrderingPro
- AI-Powered Inventory InsightsPro
- Financial Dashboard & AnalyticsPro
- Custom Report BuilderPro
- Report Scheduler & Auto-DeliveryPro
- Developer API & POS IntegrationPro
- Same-Day Priority SupportPro
Enterprise
- Everything in Pro
- White-Label Branding
- SSO / Single Sign-On
- Custom POS Integrations
- Dedicated Account Manager
- SLA-Backed Support
- Volume Licensing
- Per-Org Point-in-Time Restore
Tailored to Your Operation
Every enterprise contract is built around your specific needs. These capabilities are configured and supported by our team — not self-serve.
White-Label Branding
Your logo, colors, and domain on every screen, email, and mobile app icon.
Why it matters: Makes the platform feel native to your brand — not a third-party tool your staff has to learn.
SSO / Single Sign-On
Connect Google Workspace, Azure AD, or Okta. Staff log in with existing company credentials.
Why it matters: Eliminates password sprawl, tightens security posture, and slashes IT overhead across large teams.
Custom POS & Accounting Integration
Purpose-built integrations with your POS, PMS, or accounting system of record.
Why it matters: Eliminates manual data re-entry between systems — cutting reconciliation errors and saving hours weekly.
Dedicated Account Manager
A named contact for onboarding, training, QBRs, and direct escalation.
Why it matters: Faster resolutions and proactive guidance so your team spends time operating, not troubleshooting.
SLA-Backed Support
Guaranteed response and resolution times with 99.9% uptime SLA and priority escalation.
Why it matters: Service disruptions in a busy venue are costly. An SLA turns support into a contractual guarantee.
Volume Licensing
Flat-rate or per-venue pricing for groups and multi-location operators with 5+ properties.
Why it matters: Predictable costs that scale with your footprint — not per-user fees that penalize growth.
Ready to Modernize Your Bar?
Start your 14-day free trial. No credit card required. Your team gets the mobile app immediately — free, forever.